Remove disclaimers from incoming emails.

Some email systems add confidentiality disclaimers to all outgoing emails.  When messages are sent to an entire Mailing List, these obviously do not apply and can be rather annoying.

We can snip disclaimers from messages before they reach your Subscribers. There are three steps to this process:

  1. Turn on this option.
  2. Tell our system which disclaimers to snip by copying and pasting them into our web page.
  3. Disclaimers added in Step 2 MUST be in the specific format described below.


We can also remove advertising inserted by ISPs. Please see this post for help.

Example:  Before

Before

Example:  After

After

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1. Step One:  Turn On This Option

Log into your mail-list account at https://database.mail-list.com.

  • Click Customize Your List.
  • Click Mobile First Formatting.
  • Click Format all Email for Small Screens.
  • Click Yes.
  • Click Save.

.

After clicking Save in the last step, you will return to the Mobile First Formatting Menu.

  • Click Snip Disclaimers.
  • Click Yes.
  • Click Save.
Select the radio button preceding "Yes" to turn the option on:

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2. Step Two:  Add Examples

After completing Step One, a new menu option appears on the Index.

  • Click Snip Ads / Disclaimers.

Our system needs examples of exactly which disclaimers to snip.

  • Copy and paste the disclaimer you want removed from future emails.
  • Click Submit.
Copy and paste the disclaimer that you want removed from future emails

Confirmation

You can choose to add more disclaimers from the Success window.

The Success page will appear.

When adding disclaimers, they MUST be in the format described below!

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3. IMPORTANT: How to format disclaimers to be removed.

Our system needs disclaimers to be in an explicitly stated format.

The rules listed below MUST be followed before entry. This format allows our system to find and remove them effectively.

 

Syntax/Semantic Rules

  1. One (1) continuous line per disclaimer.
        Convert extra whitespace, TAB, LF (line feed) and CR (carriage return) characters to a single space.
  2. Do not break a single pattern into multiple lines.
  3. Replace certain text patterns with these "tokens" (case-sensitive):
        URLHEREURL - Any URL string.
        NUMHERENUM - Any volatile number like a version number.
        NONSPACEHERENONSPACE - any non-ASCII non-space character. (EX: ä, û)
        LINELINE - any dashed line or string of asterisks. (EX: ---------- OR ******)
        EMAILHEREEMAIL - any email address(es)
        ONELINEONELINE - one line
        TWOLINESTWOLINES - two lines
        URLSTARTBRACKET - <, (, or nothing
  4. Spaces:
        If no space between a word and punctuation, do not insert spaces there.
        If no space between a word and a token (step 4 above), do not insert spaces there.
  5. Any lines that start with a quote symbol (") are considered comments and will be ignored.
  6. Pure whitespace lines are ignored.
  7. If the disclaimer ends with two of the same URL, only insert one URLHEREURL token.
  8. If a URL is listed at the end of a disclaimer, do not add any periods after the URLHEREURL token.
  9. If the disclaimer is included in a reply and appears "messy", do not add to our system.

Disclaimer Example: BEFORE

This example shows dashed lines, a URL, and also line breaks/carriage returns.

----------------------------------------------------------------------

NOTICE: This email may contain CONFIDENTIAL information
and is intended only for use by the specific individual(s)
to which it is addressed at www.mail-list.com. If you are not an intended
recipient of this email, you are hereby notified that any
unauthorized use, dissemination or copying of this email
or the information contained in it or attached to it is strictly prohibited.

----------------------------------------------------------------------

Disclaimer Example: AFTER

This disclaimer is now properly formatted and ready to be entered into our system.

  • Dashed lines replaced with LINELINE.
    • Note 1 space between LINELINE and NOTICE: in the example.
  • www.mail-list.com replaced with URLHEREURL.
  • All carriage returns removed.
    • What is shown below is the natural "word wrap" of our software. No line breaks or hard returns are included.

LINELINE NOTICE: This email may contain CONFIDENTIAL information and is intended only for use by the specific individual(s) to which it is addressed at URLHEREURL. If you are not an intended recipient of this email, you are hereby notified that any unauthorized use, dissemination or copying of this email or the information contained in it or attached to it is strictly prohibited. LINELINE