How to compare your membership database to your Mailing List (email address only)
If your membership database is out of sync with who is on your mailing list, this procedure will show you the differences.
You can reconcile your spreadsheet of members to our mailing list via two options:
- Compare email addresses only (use the instructions below).
- Compare multiple email addresses for the same user, and/or use other identity data (Membership ID, Name, etc.) For this option, follow the instructions in this post.
The option described below can be used to both compare records and make permanent changes.
Use the Web Interface for this Comparison
Log into your mail-list account at https://database.mail-list.com.
- Click Manage Subscribers.
- Click Your Mailing List vs Your Membership Database (Email Addresses Only).
- Paste your list of current addresses in Enter Subscribers section.
- OPTION: Upload a file instead. Use the Choose File button.
- Select Compare Current List...
- Choose an email address to send the results.
- Click button Current List vs Your Spreadsheet.
Reports will be sent to the email address chosen.
COPY & PASTE REQUIREMENTS
When pasting data into the above window, the format must be as shown below.
Email address only
UPLOADED FILE REQUIREMENTS
- The spreadsheet must have one column containing your member's email address.
Use the Compare Current List option before using Replace Current List option.
This gives you the opportunity to review the desired changes before making them permanent.
The report will list subscriber email addresses that matched your spreadsheet.
The report will also show email addresses on your list but not shown in your membership database.
The report includes an audit trail of when members joined, unsubscribed, changed their email address, switched to Digest, etc.
Example Email Report
An email report will be sent showing the difference between your membership database and the mailing list. This report shows:
- How many subscribers in your list.
- How many subscribers receiving the Digest.
- How many subscribers on vacation.
Your mailing list was not updated, only summarized. The report above indicates what would have changed if Replace Current List option had been chosen.
Example Email indicating Address Differences
When using the Compare Current List option, this email report indicates the actual email addresses that will change if the Replace Current List option is chosen.
If any email addresses in your spreadsheet are not found on your mailing lists, they will be added to your regular list when choosing Replace Current List.