User ManualWelcome to's User Guides!Email Discussion Group User Guide List ManagementHow to approve a message before it is sent to the Subscriber list.

How to approve a message before it is sent to the Subscriber list.

This feature allows you to control which messages are sent immediately.

  • Most mailing lists allow all incoming messages to be sent immediately to their list.
  • Some mailing lists approve every message to their list.

In our experience, List Owners only use this option if things get "out of control".


Settings - Approve each Subscriber Message
Approval Process
       Email to Moderator
       Action Choices
       If other moderator already acted.
Approval Action Choices
Optional Settings
       Moderator Messages - send immediately or not
       Designate Pre-Approved Senders

Use the Web Interface to Change Settings

Log into your mail-list account at

  • Click Customize Your List.
  • Click Miscellaneous Settings.
  • Click Moderate Subscriber Messages.
  • Choose Approve Each Message Posted.
  • Click Save.
In your mail-list account, click on "Moderate Messages" link under "Miscellaneous Settings":

For step by step instructions about making changes to your account, please refer to this post:

How do I access my mail-list account and change the settings for my list?

Approval Process

When your subscribers send a message to the list, an email notification is sent to all List Moderators.

STEP TWO: Select your action, and click Submit Button

If another list moderator clicks the same message, they will see what action the first moderator chose.

Approval Action Choices

Comment, Intro and Reject allow you to include your reasons for your action. Reject will only be seen by the author of the message.

Comment and Intro will be seen by all subscribers, as the message is released to the mailing list.

Optional Settings

Moderator messages sent immediately to the List.

By default, messages from moderators are sent immediately to the List. If these messages should go through the approval process, then use the Miscellaneous Menu option below to change settings.

Designate others as "Pre-Approved"

You may want to allow some people's messages to be sent immediately to the List. These people are Pre-Approved and do not need any moderation.

Examples of Pre-Approved Senders:

  • Your Board of Directors
  • Non-members sharing public information (IE Judicial Court Schedule, Change of Judge Assignment, etc.)
  • Subscribers with a history of posting quality messages.

To set Pre-Approved Subscribers:

  • Click Manage Subscribers.
  • Click Special Handling for Subscribers.
  • Enter email addresses.
  • Select Add to Pre Approved Poster List.
  • Select email to send results.
  • Click Special Handling for Subscribers.